Tips for general computer maintenance.

Security is more than just protecting against outside attacks. Like keeping your car running, it means regular tune-ups and routine maintenance. Massive file fragmentation or corrupt files can bring your system to its knees just as effectively, if not more so, than any computer virus. Now, granted - there are going to be times when that machine is just out to get you. However, you can avoid many of the most common computer breakdowns and protect yourself and your data with some simple computer maintenance.

If you wish to keep your PC running at its best, then there are some things you need to do periodically (at least once a month), to ensure optimum performance. Before proceeding it is worth removing any files that you don't wish to keep. You can start by emptying your recycle bin.

Defragment and Scandisk

During the course of using your PC, the files on the hard drive tend to get moved around a fair bit, often resulting in files being fragmented. The ramifications of this are:-

• It will slow your system down


• It will increase wear and tear on your Hard Drive


• Increased risk of losing information

To avoid this problem it is necessary to defragment your hard drive periodically. On Windows systems, this tool is located in the Start menu under "Accessories" and then "System Tools." Depending on the condition of the drive, this may take from minutes to hours. If it is done frequently (at least once a month) it will run quicker.

BACKUP BACKUP BACKUP

Backing up your work on a regular basis gives you the security of knowing that even if you do toss something before its time - you can retrieve it. This makes maintenance a worry free activity. You will be amazed at how much you never refer to again.

Hard drives fail more often than any other component on a typical computer. When a hard drive fails it is normally impossible to recover any data from it without spending a small fortune at a data recovery service. Therefore, if you have any data on your computer that is at all valuable to you, having a functional backup system in-place is absolutely essential. If you already have a functional backup system in-place, make sure it's actually working! You should backup as often as you create data that you would not want to loose. Also, if your backup procedure is automated don't assume it is working! Check it frequently.

In the realm of software applications, there has been a shift towards online applications that don't require a physical application (and relevant data) to be stored on your hard disk. These applications are invaluable to most users - not only because you can access your data from anywhere with an internet connection, but because you no longer have to worry about backing up that data. The online application gives you that piece of mind because it handles backups for you. For example, using KeepMore.net will allow you to access your bookkeeping (and other business) data from anywhere, and backs it up every single night. That way, wherever you go - your data is there with you.

Startup Programs

An exceptionally common computer problem occurs when Windows (or any other OS) automatically loads too many programs at startup. This causes the computer to set aside RAM and virtual memory for programs that you may never use. The effect - especially on systems with minimal RAM - is a significant slowdown at startup, and during use.

Only a few of these programs need to be started with the system - such as antivirus or firewall - almost all others can be started and stopped as needed. If you are a Windows user, most all of these programs will show up in the taskbar - and can be disabled from automatically starting up.

Use good work habits

Shut down your machine properly, and respond to warnings and error messages promptly. You should also keep your machine as clean as possible by periodically opening its case to remove accumulated dust, cleaning your keyboard and removing dust from your mouse.

Questions?

Now, I know that I've thrown a lot of information your way, but hopefully you've had some time to digest it.

I'm about done, and I believe we have some time left, so I'd like to open up the workshop to any questions you may have about what we've already covered.

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Deirdre
eBay Community Development

Ok. I do all of the things you mentioned already. I also have windows XP and like the feature of being able to reset the date on my computer should a virus or adware get in. I have only used it twice over the last year.

I also have an older MAC are there security issues I should worry about when using it?